Administrative Assistant
Posting Number: STA00588PO26
Advertised Salary Range:
Location of Vacancy: USC Upstate, Spartanburg, SC
Part/Full Time: Full Time
Work Schedule: Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service – helping to build healthier, more educated communities in South Carolina and beyond.
Advertised Job Summary:
Administrative Assistant
University of South Carolina Upstate
STA00588PO26
Spartanburg, SC
The Administrative Assistant provides comprehensive operational, financial, and logistical support to the department, ensuring efficient day-to-day functioning. This role supports faculty, leadership, staff, and students through essential administrative systems, event coordination, and fiscal processes, and serves as a central hub for departmental operations.
Job Related Minimum Required Education and Experience:
Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials:
Preferred Qualifications:
Bachelor’s degree and 2 years related experience in business management, administrative services, or related field preferred.
Knowledge/Skills/Abilities:
Organizational skills and ability to multi-task. Skilled in Microsoft Office Suite (Word, Excel, Outlook, AI, etc.). Customer service skills, verbal, written and interpersonal communication skills, and the ability to work well with others. Ability to work independently and with a team.
Job Duties:
Job Duties
| Job Duty |
Administrative & Operational Support
Provides administrative support for unit leadership, including the calendar management, meeting coordination, agendas, and minutes Serves as an operational resource for faculty and staff regarding departmental processes, procedures, and systems.
|
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty |
Financial & Resource Administration
Coordinates purchasing, reimbursements, invoicing, and other financial transactions in accordance with institutional policies Assists executive assistant to the dean with tracking and organizing budget-related data and supports financial reporting as required by leadership. Assists executive assistant with coordination hiring logistics, including adjunct hiring processes and administrative steps related to searches.
|
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty |
Event & Project Coordination
Coordinates department and college events, including ceremonies, fairs, workshops, and special initiatives. Assists with logistical planning such as room reservations, vendor coordination, registration tools, and on-site arrangements. Serves as point person for designated recurring events and timelines.
|
|---|---|
| Essential Function | Yes |
| Percentage of Time | 20 |
| Job Duty |
Combined administrative support for department chairs, student contact person for both departments, and departments first point of contact for public, colleagues, and students. Monitors the department emails and teams accounts for questions, inquiries, and responds appropriately except for field experiences. Request situational guidance and support as needed. Maintains office and workroom equipment such as printer supplies, workroom restock, and mail room support.
|
|---|---|
| Essential Function | Yes |
| Percentage of Time | 20 |
| Job Duty |
Other duties as assigned
|
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
Job Close Date:
Open Until Filled: Yes
Special Instructions to Applicant:
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
To apply, please visit: https://uscjobs.sc.edu/postings/211463
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
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