Academic Coordinator

Brown University

Job Description:

About Brown:
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity:
At this dynamic cross-campus center, the Institute at Brown for Environment and Society (IBES), students and faculty conduct groundbreaking research and build creative solutions to complex 21st-century problems in climate and sustainability. Work at IBES combines an understanding of the natural world and human dimensions because environmental stewardship, human rights, and economic well-being are inextricably linked.

Through our unique interdisciplinary approach, IBES cultivates actionable research outcomes, while equipping and empowering the change agents of tomorrow through our rigorous and diverse academic programs.

IBES faculty, staff, and students play key roles in the global conversation about environmental issues – on campus, at the State House, in boardrooms, and at the United Nations.

At Brown, and within IBES, we celebrate diversity in all its forms, and work together to create a collaborative, inclusive, and equitable work environment where everyone can achieve their professional goals.

Responsibilities:
The Institute at Brown for Environment and Society (IBES) seeks an Academic Coordinator to support the development and execution of processes related to the Environmental Studies & Sciences (ENVS) concentration administered by IBES. The successful candidate will join a high-functioning, enthusiastic group of faculty and staff tasked with building and maintaining Brown’s environmental curriculum. They will also have the opportunity to impact the next generation of environmental thought-leaders at Brown and beyond through their work.

The Academic Coordinator serves an integral role in the overall execution of the new IBES 5yr Strategic Plan to further improve the thriving undergraduate ENVS curriculum within IBES, and support the development of new academic offerings to serve more Brown University students. The Academic Coordinator will support the Academic Program Manager in efforts aimed at broadening the IBES undergraduate community, expanding our robust undergraduate research-opportunities, planning student focused events, and organizing the IBES undergraduate workforce. They will also liaison with Brown’s CareerLab, as IBES seeks to build out programs for students to gain professional development experiences in climate, sustainability, and the environment. In addition to supporting the continued development of the new IBES Alumni and Parent network.

This position has a funding end date of 11/30/2026 with possibility of extension pending sufficient funding and performance.

This position will be responsible for the following:

  • Assist IBES staff in all administrative operations related to the ENVS concentration and other student-facing programming in IBES. This includes, but is not limited to student outreach, recruitment, and graduation-related activities.
  • Support engaged scholarship, community outreach and professional development through helping administer the IBES Summer Internship Program, collaborating with Brown’s CareerLab, and improving alumni relations.
  • Provide planning and logistics support for all student-facing and student-sponsored events, including cost estimates, reserving venues, AV planning and requests, and procuring catering.
  • Collaborate with the IBES Communications team to distribute student event invitations, announcements and surveys, and serve as the primary contact for event queries and expenses relating to those functions.
  • Complete associated reimbursements and track transactions.
  • Perform post-event duties (clean-up, break-down, reconciliations, etc.)
  • Maintain a safe space for students through building upkeep via facilities work orders, custodial oversight, and promoting respectful behavior and interactions.

Qualifications:
Education and Experience

  • Bachelor’s degree or equivalent combination of expertise and education with a minimum of two (2) to four (4) years’ relevant experience.
  • Experience in an academic setting is highly preferred.

Job Competencies

  • Excellent communication skills both written and verbal.
  • Good command of English language and grammar necessary
  • Significant experience with Microsoft Word and Excel, moderate background using Google docs, PowerPoint, Adobe Acrobat, using copy machines & printers, and accounting.
  • Capability to learn new programs/software quickly.
  • Initiative and ability to work independently and as a member of a team.
  • Effective interpersonal, organizational and leadership skills
  • Possesses a willingness and ability to support and promote a diverse and inclusive campus community.

Salary Grade:
8

Additional Information:
Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Recruiting Start Date:
2023-10-18

Job Posting Title:
Academic Coordinator

Department:
Institute at Brown for Environment and Society

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type:
Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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