Administrative Coordinator

Brown University

Job Description:

The Department of Economics and Brown University’s Global Linkages Hub (GLH) is seeking applicants for an administrative coordinator. This position is responsible for providing day-to-day administrative and operational services for Sebnem Kalemli-Ozcan’s Global Linkages Hub and for Professor John Friedman’s research projects/research teams. The administrative coordinator contributes to financial and operational support for events, processing reimbursement payments, tracking event expenses, and meeting budget targets. The incumbent will manage the calendars and travel arrangements of both PIs. Additionally, they will proactively monitor faculty members’ research grant and gift portfolios. They are responsible for serving as a central liaison between the PIs and constituents they interact with, both internal and external of Brown. The incumbent will work closely with the PIs in organizing events and conferences when needed.

Other responsibilities and tasks include updating websites and social media pages course organization, assisting visitors, overseeing internal room bookings, providing backup administration, answering general inquiries, and inputting maintenance requests and tracking them.

The incumbent actively maintains knowledge of relevant University policies, institute guidelines, and technical systems to fulfill their responsibilities.

This position is full-time, 80% grant funded and is for one year and may be eligible for renewal, based on satisfactory work performance and dependent upon funding.

Education and Experience:

  • Associate’s degree with minimum of 3 years of related administrative experience or equivalent combination of education and experience.
  • Experience in a University or not-for-profit environment is preferred.
  • Excellent administrative and organizational skills.
  • Strong communication skills, both verbal and written; ability to proofread and detail-oriented; prompt and courteous response to emails and telephone calls.
  • Proficiency in, ability, and willingness to learn, Adobe, Microsoft, and Google application suites and other systems.
  • Knowledge of updating and maintaining websites and social media platforms or a willingness to learn.
  • Experience in processing and tracking financial transactions, desirable.
  • Customer-focused, customer service oriented.
  • Initiative and ability to work independently and as a member of a team.
  • Ability to think and act independently, and handle competing priorities and changing priorities.
  • Dependability, reliability, and consistent ability to produce high quantity and quality of work.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Why Brown?
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Applicants must submit a cover letter and CV/resume.

Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:
2024-06-03

Job Posting Title:
Administrative Coordinator

Department:
Department of Economics

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type:
Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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