Administrative and Events Coordinator

Brown University

Job Description:

About Brown
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity
The Robert J. & Nancy D. Carney Institute for Brain Science is committed to supporting research and facilitating collaborations in brain science across the Brown University community and beyond. Our mission is to promote discovery and innovation in brain science by supporting a diverse community of experimentalists, theorists, engineers, and clinical scientists. We do this by recruiting and retaining world-class faculty, creating an outstanding collaborative training environment, seeding innovative projects, supporting collaborative teams, and raising the visibility and reputation of Carney researchers.

Responsibilities
We seek an Events and Administrative Coordinator to provide critical, high-level administrative and event support to enable the Carney Institute for Brain Science to meet its goal of promoting interdisciplinary brain science research among more than 200 Brown faculty members in 20+ departments. The position provides administrative support for the institute, including institute purchasing, facilities requests, managing space access requests, and providing support for Carney Institute space occupants (administrative offices and five computationally based laboratories). This position is also the main events and logistics coordinator for the Carney Institute and its five research Centers. The Carney Institute executes several ongoing signature events, including the Carney Conversations, Carney Lunch Talks, Methods Meetups, and the Brain ExPo Seminar series. The Institute also hosts at least four annual events attended by over 100 people and each of the Centers also organizes several seminars and workshops annually. The incumbent will work with Institute leadership to schedule, make reservations, coordinate materials and catering, and to advertise all events. Finally, the incumbent also provides administrative support in Workday related to grants expenditures, and financial and HR processes, including receipt processing, creating purchase orders, and facilitating research staff hiring procedures.

Qualifications
Education and Experience:

  • Required: Bachelor’s degree and 1-2 years’ experience, or the equivalent combination of education and experience.
  • Experience in event planning or support is required.
  • Experience in a University or not-for-profit environment is preferred.
  • Experience with financial operations and purchasing is preferred.
  • Experience working with Workday is preferred.

Competencies:

  • Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences is required.
  • Must be able to follow directions but execute certain tasks independently.
  • Superb verbal, written, and interpersonal skills.
  • Outstanding organizational skills and ability to prioritize and manage multiple responsibilities effectively while meeting time-sensitive deadlines.
  • Keen attention to detail.
  • Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.
  • Ability to exercise sound and independent judgment.
  • Excellent computer skills, including fluency with Microsoft Office suite and Google Workspace.
  • Ability to work efficiently and effectively in a fast-paced setting.
  • Proficiency with Zoom, WebEx, and other virtual video conference platforms.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

Additional Information
Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Recruiting Start Date:
2023-12-13

Job Posting Title:
Administrative and Events Coordinator

Department:
Robert J. and Nancy D. Carney Institute for Brain Science

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type:
Regular

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Onsite

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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