Alumni Events Coordinator

Brown University

Job Description:

The Events Coordinator, Alumni Experiences and Events is an important contributor to the Alumni Experiences team within Alumni Relations and plays an integral role in all the Department’s on-campus alumni events, including the yearlong Reunion planning process.  This position works with partners across the University as well as with outside talent and vendors to support event programming,  planning, and execution.  This person will be responsible for supporting the team’s leadership on all event planning meetings and strategy sessions and ensuring proper follow-up throughout the year.

The Coordinator will work alongside team members, seasonal, temporary staff, student staff, and event consultants. The Coordinator streamlines all elements of event planning, offers event and project management expertise and advice, and keeps team and department members informed and on track with important deadlines.

The Coordinator should be a creative self-starter capable of juggling many tasks at once and must possess superior people skills. The ability to problem-solve quickly and think clearly under pressure is critical. Must be extremely detail-oriented and demonstrate commitment to maintaining the highest standards. They should also possess an enthusiastic, positive, can-do attitude with a creative and innovative approach to events and a desire to exceed expectations. Must have proven ability to remain positive and productive in the face of last-minute changes, tight deadlines, or high-pressure situations.

Brown University is committed to advancing diversity, inclusion, and equity and an Affirmative Action/Equal Opportunity Employer.

Education and Experience

  • Bachelor’s degree or equivalent combination of education and experience.
  • Minimum of 3 years of experience in a related field such as fundraising, higher education, nonprofits, event planning/support, customer service, volunteer management, project management, and/or marketing.

Required Qualifications

  • Demonstrated experience and success in project coordination and event planning.
  • Working knowledge of the Windows environment, including Microsoft Excel, Word, PowerPoint, electronic mail and calendars, mainframe, and internet/HTML that support high-level fundraising.
  • Administrative experience with job boards and career/networking/mentoring platforms.
  • Excellent verbal and written communication skills, with finesse in interacting with senior administration and high-profile alumni. And a strong relationship builder who is diplomatic and has a talent for successful negotiation.
  • Strong knowledge of the Windows & Google environments and the ability to adapt to new technologies and platforms.
  • Must be able and willing to work occasional evenings and weekends, as well as the annual Reunion Weekend.

Preferred Qualifications

  • Preference will be given to candidates with experience in higher education or non-profit settings.
  • Direct experience with volunteer management and knowledge of Brown University.

Job Competencies

  • Demonstrated commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), including experience/ability to identify and emphasize diverse perspectives in programming, communications, and strategy.
  • Must be a creative self-starter with the ability to think strategically, possess superior people skills, and be able to juggle many highly sensitive issues and tasks at once, all with a creative and innovative approach.
  • Comfort in dealing with a wide range of University constituencies.
  • Excellent planning, organizational, and time management skills.
  • Excellent written and oral communication skills.
  • Excellent professional and interpersonal skills
  • Commitment to working in a team environment is essential.
  • Must have a proven record of being a detail-oriented self-starter with a demonstrated ability to work independently and manage multiple projects and priorities to meet aggressive timelines and challenging deadlines; while always keeping an eye toward the larger goals of all programs and services along with a demonstrated commitment to maintaining the highest standards.

Applicants are asked to submit a cover letter and resume with their application. All offers of employment are contingent upon a completed criminal background check and education verification satisfactory to Brown.

Recruiting Start Date:

Job Posting Title:
Alumni Events Coordinator

Alumni Relations

Grade 9

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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