Associate Director of Finance and Operations

Brown University

Job Description:

Reporting to the Vice President for Alumni Relations, the Associate Director of Finance and Operations will be responsible for the direct management of several key accounting and reporting functions within the Department, including budget planning and forecasting, financial and regulatory reporting, and financial research and analysis. This position is responsible for University finances and has a role in managing Brown Alumni Association finances. (The Brown Alumni Association is an independent 501(c)3 organization that must function as a successful P&L within the context of University operations.)

The Associate Director will have oversight for managers’ submission of hourly payroll and ensure proper tracking of staff attendance. The Associate Director will also lead, manage, coach, and mentor team members; both those directly connected to the processing of financial transactions and those responsible for revenue-centered programs. They will work closely with program leaders and their staff, to educate them regarding financial procedures and to explore how the finance coordinator can support program operations. They will directly supervise the Department’s financial, administrative, and operational staff, overseeing their portfolios of work.

The Associate Director will have a demonstrated ability to lead and manage in a fast-paced, demanding, and high transaction volume environment with emphasis on accuracy and timeliness; and the ability to multi-task and work under tight deadlines. A results-oriented leader with a high energy level, strong work ethic, and high degree of organization, the Associate Director must be a self-starter who requires little supervision; they must be an excellent presenter with strong verbal and written communication and collaboration skills; have strong interpersonal and communication skills; and be experienced in effectively communicating key data in a user-friendly and concise manner to individuals with varying levels of financial acumen, including presentations to program managers, senior management, and Board members. Keen analytic, organizational, and problem-solving skills, which allow for strategic data interpretation versus simple reporting, are necessary. The Associate Director should be able to synthesize disparate sources of information to help the Vice President and other staff gain new insight into the Office’s business operations.

Brown University is committed to advancing diversity, inclusion, and equity and an Affirmative Action/Equal Opportunity Employer.

Job Qualifications

Education and Experience

  • Bachelor’s degree required
  • Minimum 5 years experience in a related field, such as finance, program management, organizational operations, organizational management, or nonprofit administration.
  • Minimum 3 years experience managing budgets.

Required Qualifications

  • Preference for experience in financial analysis and budget planning/forecasting.
  • Requires expertise in the field of procurement for materials and contracted services, including Professional Service Agreements, RFPs, etc., as well as in the areas of cash control and accounts payable.
  • Proficiency with database, spreadsheet, and word processing applications (Google Workspace, Microsoft Word, and Excel preferred), along with demonstrated comfort in dealing with calendar programs and the Internet.
  • Keen analytic, organizational, and problem-solving skills which allow for strategic data interpretation versus simple reporting.
  • Staff management and program building experience required or completion of Brown’s Leadership Certification Training program.
  • Strong interpersonal and communication skills; experience in effectively communicating key data in a user-friendly and concise manner to individuals with varying levels of financial acumen, including presentations to program managers, senior management, and Board members.
  • Demonstrated ability to lead and manage in a fast-paced, demanding, and high transaction volume environment with emphasis on accuracy and timeliness; ability to multi-task and work under tight deadlines. A results-oriented leader with a high energy level; strong work ethic; a self-starter with little supervision required; an excellent presenter with strong verbal and written communication and collaboration skills.
  • Proficient knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal control. Also requires professional knowledge of the theory, principles, and procedures of accounting, auditing and financial management, along with advanced math skills to perform an array of business and statistical calculations and expertise in compliance with all federal and state regulations.
  • Professional knowledge of the principles and techniques used in financial analysis and research, and the ability to convert financial information and outcomes into reports of findings, and develop conclusions and recommendations.
  • Ability to plan, organize and prioritize complex and technical work processes to meet schedules and timelines.

Job Competencies

  • Professionalism, ethical sensitivity, confidentiality, and discretion; proven ability to apply good judgment and responsible decision-making. 
  • Excellent communication skills, both oral and written. Ability to communicate effectively and persuasively with both internal staff and external constituents
  • Self-motivation, creativity, and the ability to solve problems; ability to work cooperatively with others.
  • Excellent manager of time, projects, and people.  Detail-oriented and analytical, but also able to see the “big picture.”  Must possess a positive attitude and leadership ability.
  • Comfort in dealing with a wide range of University constituencies.
  • Excellent planning, organizational, and time management skills.
  • Candidate must demonstrate a willingness and ability to support a diverse, equitable and inclusive environment.

Applicants are asked to submit a cover letter and resume with their application. All offers of employment are contingent upon a completed criminal background check and education verification satisfactory to Brown

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-06-20

Job Posting Title:

Associate Director of Finance and Operations

Department:

Alumni Relations

Grade:

Grade 11

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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