Department Manager

Brown University

Job Description:

The Department Manager is responsible for the efficient operation of all administrative functions, including HR and Payroll, Finance (including research administration), faculty/student affairs, academic appointments and promotions, facilities and other services. The Department Manager serves as the liaison between the Department and other offices responsible for determining University-wide policy, procedures, and services (e.g., Dean of the College, Dean of the Faculty, Human Resources, Controller’s Office, Sponsored Projects, Facilities, Graduate School, etc.).

Oversee the operational/administrative services for the Department of Molecular Microbiology and Immunology, which is comprised of 13 tenured, tenure track, clinical, and research faculty and 4 research FTEs, 11 graduate students and ~232 undergraduate concentrators.  Manages 6 administrative professionals in support of all departmental activities.  Serves as key collaborator with the Chair and senior faculty on strategic planning initiatives, financial planning, and fiscal control to effectively support department teaching and research.  Financial management of research grants/contracts of approximately $6.1M and budget expenditures including operational budget, endowments, gifts and faculty commitment funds of ~$5.2M annually.  Oversees department grant applications (including ~57 new grant applications annually, monitors awards, and prepares progress reports and budget projections).  This position oversees faculty and staff human resources matters, including recruitment and performance management. Oversight of timely administrative support for academic activities of campus-based faculty as well as ensuring that Chair has all administrative support needs met. Management of space-related issues (space allocation, maintenance, security, and relocations).  The Department Manager is also responsible for overseeing all department events and managing departmental facilities. Serves as a key resource for faculty and staff of the Department and collaborates with the Chair and senior faculty on strategic planning initiatives, financial planning, and fiscal control. Brown University uses the Workday data management system for both human capital and financial management. This position carries various Workday security roles.

The Department Manager is expected to be the liaison between the administration and the department. They are expected to advocate for the department while simultaneously working for the greater good of the Division of Biology and Medicine and Brown University. In this capacity, they are expected to convey departmental issues to the Dean’s office while simultaneously offering the faculty a clear understanding of Biomed decisions, policies, and priorities.

Job Qualifications:
Education and Experience:

  • Bachelor’s degree required (Master’s preferred)
  • 5-7 years of relevant experience, including financial forecasting and supervisory experience required
  • Experience with sponsored projects administration required.
  • Or equivalent combination of education and experience

Job Competencies:

  • Demonstrated ability to interact effectively with personnel at all organizational levels
  • Strong organizational, administrative and time management skills
  • Ability to work under pressure in a deadline-oriented environment
  • Ability to satisfy divergent interests; work independently and as a strong team member when needed.
  • Effective communication skills – both oral and written – to elicit and communicate information, to analyze and negotiate complex issues and to prepare/present clear, informative and concise information to relevant groups
  • Strong computer skills with demonstrated knowledge of computerized financial analysis and database management
  • Possesses a willingness and ability to support a diverse and inclusive campus community.


Recruiting Start Date:

Job Posting Title:
Department Manager

Department of Molecular Microbiology and Immunology

Grade 11

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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