Job Description:
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world. Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive. Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.
Reporting to the Director, Dean’s Initiatives, the Executive Assistant provides critical, high-level administrative support to the Dean of the School of Public Health in a fast-paced and dynamic environment. This position serves as the central liaison between the Dean of the School of Public Health, the Associate Deans, Senior SPH leadership, Department Chairs, Center Directors, Advancement, the University, and other constituents outside of Brown University. The Executive Assistant is responsible to assist the Dean in administrative functions. Manages the Dean’s calendar and scheduling; coordinates meeting preparation, including the gathering of meeting materials; makes travel arrangements; and assists with special projects and events. Drafts briefs and itineraries. The Executive Assistant will facilitate the flow of information in the Office of the Dean and be responsible for maintaining organizational processes to strengthen internal workflows and improve coordination. This position will execute methodology for information flow, decision requests, special project management and tracking, and deliverables on a day-to day basis. Manage the Dean’s demanding schedule, inbox, and complex international and domestic travel.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University. Candidates must possess a willingness and ability to support a diverse and inclusive environment. This position is hybrid eligible with most of the work onsite.
Brown University is committed to advancing diversity, inclusion, and equity. The School of Public Health is committed to fostering a diverse and inclusive working and learning community of faculty, staff, and students. We embrace diversity along its many dimensions— including race, ethnicity, sex, religion, socio-economic background, sexual orientation, gender identity, physical ability, and other aspects of identity. We value the different ways this might be demonstrated including in teaching, team-building, mentoring, service and community engagement.
Candidates from historically under-represented groups, including but not limited to, women as well as racial and ethnic minorities, are particularly encouraged to apply. Brown University is an Affirmative Action/Equal Opportunity Employer.
Education/Experience:
- BA/BS with at least 5 years of related experience preferably in an academic environment or equivalent combination of education/experience
- Excellent communication skills, both verbal and written and the ability to work effectively with diverse populations
- Exceptional attention to detail, proactive nature, ability to multi-task and work well both independently and as a member of a team
- Professional demeanor with the ability to project a positive image and represent the Office of the Dean
- Excellent computer skills: expertise in Word, Excel, Gmail, Google Docs, PowerPoint, and other information management/database programs
- Excellent organizational and creative problem-solving skills
Job Competencies
This position requires someone with impeccable organizational and problem-solving skills, excellent interpersonal skills, excellent written and oral communication skills, sound judgment, proactive thinking, and professionalism.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment. This position is Hybrid Eligible.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2024-08-02
Job Posting Title:
Executive Assistant
Department:
School of Public Health
Grade:
Grade 9
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
