Faculty Appointment Specialist

Brown University

Job Description:

The Faculty Appointment  Specialist (FAS) serves as a key member of the Faculty Administrative team within the Office of the Dean of the Faculty (DOF). The position is responsible for creating and processing a high volume of faculty appointment letters and related compensation activities.  The incumbent must develop a strong understanding of appointment criteria and is responsible for tracking timelines and information to coordinate the workflow required for review and approval.

The incumbent must be committed to developing an in-depth understanding of faculty human resources policy and compliance, produce reports and spreadsheets, and perform ad hoc reviews and analyses, both detailed and summary, including the compilation and distillation of data on contractual commitments and faculty research funds.  This position interacts regularly with university constituents, is responsible for preparing written communications and reports, and must gain a strong understanding of Workday’s Human Capital Management business processes.  The incumbent is involved with workflow improvements and participates in project planning.

The incumbent will foster collaborative working relationships and play a critical role in faculty-related services and operations.

Education and Experience

  • Bachelor’s degree plus a minimum of 2 years of related experience or equivalent
  • combination of education and experience.
  • Highly effective verbal and written communication skills. Strong written and verbal skills to produce reports, assign tasks, and accept instructions.
  • Excellent computer skills (Microsoft Office or Google Suites) with a strong aptitude for learning new systems. Must be proficient in working with spreadsheets.
  • Strong organizational and time-management skills – meticulous attention to detail critical and required.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a complex and diverse community.
  • Strong problem-solving skills
  • Attention to detail to ensure tasks are completed thoroughly and correctly.
  • Ability to work effectively in a deadline-driven environment while maintaining a high level of accuracy.
  • Demonstrated capacity to work both collaboratively and independently, to exercise sound judgment, and to handle sensitive and confidential matters.
  • A capacity to embrace change and identify creative and innovative solutions.
  • Effective analytical and spreadsheet skills using Excel with an aptitude for learning new computer applications and systems.
  • Independent ability to plan, implement, and manage assigned projects.
  • Demonstrated commitment to supporting a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Why Brown?
Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

Recruiting Start Date:

Job Posting Title:
Faculty Appointment Specialist

Office of the Dean of the Faculty

Grade 9

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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