Grant and Contract Compliance Manager

Brown University

Job Description:

About Brown University

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world. Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity

As a member of the Office of Sponsored Projects – Pre-Award Services Team, the Grant and Contract Compliance Manager (GCCM) is charged with management of the University’s risk assessment and due diligence process for evaluating any reputational or legal risks pertaining to potential research sponsors. The GCCM will proactively and reactively collect, analyze, synthesize, interpret, and appropriately disseminate information about research sponsors (excluding state and federal governmental agencies) in support of the University’s research priorities. The GCCM designs and implements deliverables to meet the research due diligence needs of the University. Manages research process for post-proposal submission evaluation of new sponsors added to the Brown Grants Management system.

The Grant and Contract Compliance Manager manages the intake, tracking, and notification process for the research due diligence program. Conducts highly sensitive due diligence investigation(s) and provides high quality and in-depth information and risk assessments of prospective research sponsors. The GCCM submits comprehensive reports to the Faculty Committee on Gifts and Grants for their recommendation to accept or decline a subsequent sponsored project award, and shepherds the recommendation to/through the Office of the President. The GCCM will perform other duties as assigned related to work on special projects for the Office of Sponsored Projects and the Research Division.

Major Responsibilities

Reviews, assesses, tracks, and reports all new sponsor research requests.  Creates, reviews, and stores all cases, materials, and processes to ensure accuracy and accessibility by the faculty committee and University leadership.

  • Manages due diligence research process for all research related purposes for the University, including in-depth and highly sensitive research into legal and/or reputation risk issues involving potential sponsor prospects.
  • Guides and advises the Faculty Committee, VP and AVP for Research and Brown Senior Leadership on confidential, high-level research sponsor risk assessments.
  • Develops processes and strategy to ensure the appropriate level of due diligence is conducted, including developing research profile materials that provide context of due diligence and any recommendations for Brown Senior Leadership, as appropriate.
  • Manages Division of Research relationship with external software vendor. Develops and manages process for the use of software vendor due diligence resources, licensing etc.
  • Collaborates with other University offices and departments to develop and manage the sponsored research due diligence process in harmony where appropriate.
  • Stays current on due diligence best practices and makes recommendations on strategies to improve the effectiveness of the research due diligence processes.

Due Diligence & Faculty Committee Research

Prepares materials for review and escalation, including research sponsor background information, external philanthropy, University relationships, and summarizing items of concern in a succinct and clear manner. Ensures materials are researched and prepared with objectivity and accuracy. Elevates items for further research, review, and analysis to Directors, Office of Sponsored Projects.

  • Conducts initial due diligence assessments. Manages negative news alerts, media reports and sanctions checks processes. Collaborates with Division of Research colleagues where appropriate to ensure these processes are completed as necessary.
  • Conducts due diligence research and drafts due diligence profile for prospective research sponsors.
  • Works flexibly and diligently to stay abreast of time sensitive reviews.
  • Develops expertise and sound judgement related to assessing risk levels to aid in the sponsored review process.
  • Researches and analyzes prospective research sponsor’s financial information, backgrounds, interests, philanthropy, relationships using a variety of electronic databases, publications, and online services.
  • Assists Faculty Committee on Gifts and Grants in communicating due diligence methodology, processes, and procedures.

Due Diligence Process Administration

Manages due diligence research request intake and tracking process. Notifies Division of Research Administrators of any status updates, as appropriate. Reviews research proposal pipeline to anticipate future needs and assess timing of due diligence research and review.

  • Records due diligence outcomes and ensures research documentation is updated and stored confidentially and appropriately.
  • Develops and maintains research profile and communication templates for Faculty Committee and Senior Administration.
  • Demonstrates an understanding of the value of creating a diverse, equitable, and inclusive work environment. Actively supports and engages in creating and sustaining a workplace that fosters creativity and innovation.

Special Initiatives related to Research Security reviews

Establish and implement security review and screening measures that are risk-based, to address sponsored projects components of the University’s research security program. Support Brown’s efforts to promote international research collaborations consistent with applicable laws, regulations, policies, and guidance pertaining to research security.

  • Ensures adherence with NSPM-33 (Federal Research Security Policy) and other sponsor security related requirements particularly in required sponsor disclosures (i.e., Biographical Sketch, Current/Pending or Other Support)
  • Reviews proposals post-submission and/ or at Just-In-Time stage which have described non-US collaborators or outgoing international subcontracts to ensure compliance with Brown’s Research Security Program
  • Ensures appropriate communication internal to Brown to comply with both sponsor and Brown policy and regulation
  • Works with internal partners in OGC, Risk & Compliance, and Division of Research to ensure all international issues of concern are addressed or mitigated in accordance with Brown values and policies
  • Escalates issues of concern to OSP leadership, ORI leadership, Division of Research leadership as warranted.

Job Qualifications and Competencies

Education and Experience

  • Bachelor’s Degree required.
  • Minimum of 3+ years of experience in a related field such as research administration, advancement research, prospect management, fundraising, sales, market research experience, library science, and/or financial analysis.
  • Proven library, research, and analytical techniques, emphasizing the ability to gather, evaluate and synthesize complex data from various sources and present information in a clear and cohesive manner.
  • Proficient analytical skills: able to manipulate, analyze and synthesize data and present findings that are clear and actionable to the Faculty Committee.
  • High level of computer proficiency required. Must have working knowledge of the Window environment (Microsoft Word, Excel, PowerPoint, and Access) as well as fluency with building Internet and web queries, manipulating and retrieving data from complex database sources, managing news alert technologies, and using electronic subscription services.
  • Demonstrated ability to manage multiple projects, competing priorities, and challenging and often changing deadlines.
  • Must demonstrate superior writing skills, with an expeditious approach and the ability to condense and clarify information in written form.
  • Ability to communicate with various University constituencies to the highest levels.

Job Competencies

  • Ability to work well with multiple constituents including individual faculty, the Faculty Committee, and senior leadership
  • Candidate must be self-directed with the ability to prioritize responsibilities and meet multiple deadlines.
  • Excellent verbal and written communication skills, including public speaking, presentation and training.
  • High level of attention to detail and ability to successfully multi-task is required. Superior interpersonal skills.
  • Ability to work independently and proactively, yet function in a collaborative team environment, exhibiting self-reliance, dependability, trustworthiness, good listening skills, and ability to form effective working partnerships with colleagues.
  • High degree of professionalism, ethical sensitivity, confidentiality, and discretion; proven ability to apply good judgment and responsible decision-making and diplomacy in difficult situations.
  • Possesses a willingness and ability to support a diverse and inclusive environment

Cover letter and resume required with all applications.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Grant and Contract Compliance Manager

Office of Sponsored Projects

Grade 10

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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