Grants and Contracts Coordinator

Brown University

Job Description:

This is an exciting opportunity to join the Brown University School of Engineering’s Research Administration team.  Located in Providence, RI, the School’s Research Administration staff of five employees support the application for and oversite of faculty research activities in a dynamic and growing world class research organization

Grants and Financial Coordinator:

-Provides administrative pre/post award and financial support services to the Manager, Research Administration, Director, Finance and Operations, Dean, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs).

-Assists in the preparation and review of assigned grant proposals for all School of Engineering submissions using InfoEd/Coeus grant management system and sponsor submission portals.

-Coordinates the submission of new and continuing grant proposals; sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.

-Monitors School related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Dean, Director and Research, Administration Manager.

-Effectively communicates award and financial policies to students, faculty, and staff.

-Uses Workday Financials to assist Manager, Research Administration in reviewing payroll costing, payroll accounting adjustments, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center and grant manager.

-This position handles confidential information and is expected to maintain and secure privacy.

Education and Experience:

Bachelor’s degree and 1-2 years related grant and administrative experience, preferably in an academic environment, or equivalent combination of education/experience.   A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.

Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system

Familiarity with eRA Commons, NSF Fastlane, and/or preferred

Higher-Education or non-profit work experience preferred

Demonstrated strong math skills

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro

Excellent math and file management skills

Effective verbal and written communication skills

Background Check:

Criminal and Education Verification

Please submit a cover letter when applying for this position.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the UHR web page here for further information.

For current information on Brown’s vaccine requirements and other community health matters, please refer to the Healthy Brown website.

Recruiting Start Date:

Job Posting Title:
Grants and Contracts Coordinator

School of Engineering

Grade 8

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Time Type:
Full time

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Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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