Senior Events Manager

Brown University

Job Description:

Brown’s Division of Biology and Medicine – composed of the Program in Biology and The Warren Alpert Medical School – is home to numerous centers of excellence in education, biomedical research, and clinical care. The Office of BioMedical Communications provides a comprehensive, holistic communications operation that builds visibility and reputation for the Division of Biology and Medicine and increases engagement with various constituencies. Under the leadership of the Assistant Dean of BioMedical Communications, the office is organized into three core teams – Editorial; Digital; and Events – that work collaboratively to create multi-modal communications and experiences. The Senior Events Manager leads the Events team and oversees event management and strategy for the Division.

The Senior Events Manager designs, establishes, and oversees the integrated logistical and administrative support needs of multiple, complex, and wide-reaching BioMed and third-party events, conferences, and/or other programs that support the Division’s education, research, wellness, and community engagement goals.  The incumbent is responsible for all aspects of event execution, from preparing financial estimates, securing necessary technology and furniture equipment, and advising on and ordering required catering, to arranging building security and being on site during an event. The Senior Events Manager also directs and oversees an event coordinator who may be solely responsible for some events. For virtual events, the Senior Events Manager may provide direction on Media Services support.

Given the nature of the event schedules, some early mornings, evenings and weekends are required. Working Memorial Day Weekend is required as that is when Commencement exercises are held. This position is eligible for a flexible hybrid schedule.

QUALIFICATIONS

Education and Experience

  • Bachelor’s degree and 3-5 years of event/conference planning, or equivalent combination of education and experience
  • Proven experience organizing and managing large, complex events
  • Strong organizational and planning skills with the ability to initiate, collaborate, implement, monitor, evaluate and advance strategic plans that support the activities of the program and contribute to the overall goals
  • Excellent communication skills, written and verbal
  • Experience with budget management
  • Strong customer service orientation
  • Supervision experience
  • Ability to work early mornings, evenings, and weekends as needed
  • Knowledge of audiovisual equipment useful

Job Competencies

  • Incumbent must be highly professional and able to interact successfully with individuals at all levels.
  • Incumbent must provide a high level of customer services that meets the Division’s “Get to YES!” philosophy.
  • Incumbent must be organized and experienced enough to oversee multiple events in a high- paced, academic medical center environment.
  • Able to lift up to 25 pounds.
  • Possesses a willingness and ability to support a diverse and inclusive campus community

Education and criminal background check required.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-06-11

Job Posting Title:

Senior Events Manager

Department:

BioMed Communications

Grade:

Grade 10

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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