Labor Relations and Compliance Specialist
San Mateo County Community College District
Posting Number: 1C0562
Location: District Office
Department:
Position Number: 1C0562
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Min Salary: $108,300 (annual)
Max Salary: $138,312 (annual)
Position Type: Classified Positions
Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District:
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want:
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position:
Position Purpose
The Labor Relations and Compliance Specialist is a confidential position reporting to the Chief Human Resources Officer or designee. The incumbent independently performs a wide variety of complex and analytical duties in support of Title 5, the Educational Employment Relations Act, California’s Equity in Education Act, California Community College EEO Plan program, the Violence Against Women Act, Labor-Code Mandated Workplace Violence Prevention and Employee Relations; provides analysis and support for investigations of complaints alleging violations of policies impacting employer/employee or student/employee relationships including prohibiting harassment and discrimination on the basis of a protected class, workplace violence, and assist with mediation or conflict resolution. The incumbent may be assigned to the regulatory areas of Recruitment and Training, Employee Relations, Title 5 or Title I and Title II ADA/ADAAA.
General Description
The Labor Relations and Compliance Specialist performs a variety of advanced administrative and compliance related duties in support of District, state and federal policies, procedures, laws and requirements pertaining to equal employment opportunity, labor relations, workplace violence prevention program and other employment-related compliance programs. An extensive amount of public contact is required to respond to electronic and in-person inquiries. A high degree of independent judgment and creativity are required to select and apply policies and procedures to the resolution of minor and occasional major problems that arise. The consequences of errors in judgment can be costly in public relations, employee time, resources, and District liability. The Labor Relations and Compliance Specialist is distinguished from the Human Resources Representative position by the nature, responsibility, analysis, complexity, and technicality of the work. A Labor Relations and Compliance Specialist can direct the work of lower level Human Resources staff and student assistants as assigned. The Labor Relations and Compliance Specialist is in the Confidential Unit for collective bargaining.
Duties and Responsibilities:
The Duties and Responsibilities are representative and not intended to cover all duties the incumbent may perform. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Administer day-to-day management of complaints and grievances through the case management system to track program compliance from intake to closure.
- Assist facilitation of supportive measures and/or final case resolutions reached following applicable law and policy.
- Participate in the development of the annual EEO Plan development and adoption by the Board of Trustees. Assist in collecting and analyzing data for the Title 5 annual EEO complaints and outcomes report: a component of the annual EEO Report adopted by the Board of Trustees.
- Assist with categorizing and maintaining Workplace Violence Prevention Program report logs and responding to information requests.
- Conduct and assist with the preparation, delivery and publication of mandatory training programs per federal, state and California Community College laws and regulations.
- Collaborates with executive leadership, faculty and staff to identify training needs and tailor programs to the needs and circumstances of the intended audience.
- Ensure relevant and current employment and compliance information, contacts, policies and procedures are included on the appropriate District and college websites and other applicable communication channels.
- Create, update and manage all required annual notices such as the Notice of Non-Discrimination, Drug-Free Campus Notice and Workplace Violence Prevention notice.
- Maintain and manage the Workplace Violence Prevention Plan annual review and plan updates for recommendation to the Chancellor.
- Participate in District or college standing committees, state working groups and organizations to remain current on developments in the field, legal updates and evidenced-based prevention programming.
- May serve in a lead capacity for Title I or Title II ADA grievances and recommend reasonable accommodations. Conduct related training and technical assistance for employees and managers.
- Assists with labor grievances, unfair labor practice charges and EERA information requests.
- Consult with, make recommendations and advise managers and supervisors on the interpretation of technical information and the implication on operations and procedures; identify issues and concerns related to operations, policies and procedures and coordinate the resolution of process-related problems; coordinate project workflow, identify assignments to District and college managers and supervisors and track progress.
- Provide advice and guidance related to employee relations, Title 5, Equity in Education, EERA, Clery, CANRA, ADA and employment-related California Community College regulations.
- Conduct research, perform specialized analyses, to develop statistical and narrative reports as needed.
- Plan and coordinate in-service and external training on subject such as employer-employee relations, Title 5, Equity in Education, the Clery Act, Workplace Violence Prevention related to legal updates, collective bargaining agreement updates, EEO training, and ongoing refresher information for a variety of audiences.
- Identify risks and opportunities and recommend changes to processes that improve the delivery of labor relations, complaint investigations and conflict resolution for the District.
- Partner with leaders across the District to develop and deliver program-related communications.
- Perform other related duties as assigned
Minimum Qualifications:
- Bachelor’s degree in human resources, business, public administration, sociology, political science or a closely related field OR an equivalent combination of education and experience
- Successful and recent human resources experience of increasing responsibility in the areas of EEO, Title 5 and regulatory processes and procedures
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Physical Requirements:
Work Demands
The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Environmental: typical on-site office environment; in-person work expected with potential to participate in the District’s telework program, as available.
Safety: to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.
- Position is designated as a Campus Security Authority
- Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
- Position is a Responsible Employee under the Equity in Education Act and Title IX
Physical
- Frequent hearing and speaking to exchange information in person and online
- Comprehend speech at normal levels
- Upper limb dexterity to operate computers and peripheral equipment
- Vision sufficient for daily and frequent use of computers, databases, and written materials
- Sitting for extended periods of time
- Frequent bending at the waist
- Physical presence at on-site locations at District properties in San Mateo County
- Lifting and carrying objects up to 20 pounds
Mental
- Maintain composure and mental focus when interacting with victims of violence
- Communicate and interact with others
- Compose oral and written communications and reports
- Observe and interpret people and situations
- Learn and apply new information or skills
- Perform highly detailed work on multiple concurrent tasks
- Use math/mathematical reasoning
- Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
- Work with frequent interruptions
- Self-regulate emotion and behavior
Knowledge, Skills and Abilities:
Employment Standards (acquired through education, training and/or experience to enter the job and/or be learned within a short period of time to successfully perform the assigned duties)
Knowledge of:
- Applicable local, state, and federal laws, rules, and regulations governing labor law. Applicable sections of the California Code of Regulations (CCR) and California Education Code.
- Trauma-informed practices for complaint processing and implementation of effective supportive measures.
- Computer applications, including word processing, spreadsheets, and databases.
- District organization, operations, policies, and objectives.
- English usage, grammar, spelling, punctuation, and vocabulary.
- Investigative methods and procedures.
- Modern office practices, procedures, and equipment, including computer hardware and software.
- Principles and practices of administration, supervision, and training.
- Principles and techniques of research and analysis.
- Record-keeping techniques.
- Theories, principles and practices of labor relations, arbitration, and contract administration.
- Trends in employer-employee-relations and human resources practices and procedures.
Skills and Abilities:
- Analyze situations accurately and adopt an effective course of action.
- Communicate effectively both orally and in writing.
- Compile data and translate findings into clear, concise reports and recommendations
- Demonstrate interpersonal skills using tact, diplomacy, and courtesy.
- Develop innovative solutions to complex and sensitive employer-employee problems.
- Establish and maintain effective and cooperative working relationships.
- Exercise judgment and discretion in handling confidential and sensitive matters.
- Interpret contractual agreements for employers and employees.
- Maintain records and prepare reports.
- Meet schedules and timelines.
- Operate computers and business-related software, including word processing, spreadsheets, and databases.
- Operate a variety of office machines and equipment, including computer hardware and software.
- Plan and organize work.
- Prepare and deliver persuasive arguments.
- Prepare written reports, correspondence, summaries, and procedures. Set up and maintain database tracking systems.
- Train and provide work direction to others.
- Understand and follow oral and written directions.
- Understand, interpret, and apply applicable laws, rules, and regulations.
- Work confidentially with discretion.
- Act both independently and collaboratively while exercising sound judgment with a high level of personal and professional ethics.
Preferred Qualifications:
Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 03/17/2025
First Review Date: 04/07/2025
Close Date:
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: [email protected]
Web Page: https://smccd.edu/humanresources/
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
To apply, visit: https://jobs.smccd.edu/
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