Staff Assistant
San Mateo County Community College District
Posting Number: 4C0422
Location: College of San Mateo
Department: $ATSDiv
Position Number: 4C0422
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Min Salary: $68,412 (annual)
Max Salary: $87,432 (annual)
Position Type: Classified Positions
Who We Are:
The College and the District:
Who We Want:
The Position:
Duties and Responsibilities:
- Exchanges information with college staff and others regarding department services, as well as to provide operating policies and procedures
- Screens calls, visitors, and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals
- Sets up and maintains a management calendar
- Plans and coordinates department events and activities in conjunction with other management and staff
- Attends meetings and other events to obtain and provide current information
- Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and electronic and manual files and to perform data entry and retrieval
- Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials, and other materials from original ideas or with general instruction
- Uses standard software applications to prepare correspondence and reports, agendas and meeting minutes, and spreadsheets
- Collects monies received, issues receipts, and prepares deposits as needed
- Researches, compiles, and maintains data for reports, grant applications, contracts, special projects, correspondence, surveys, presentations, and department programs and services
- Performs departmental budget maintenance, including processing budget transfers and expenditure journals
- Prepares purchase requisitions and completes electronic supply orders
- Compiles items and materials for meeting agendas
- Takes and transcribes meeting notes as assigned
- Sorts and distributes department mail as needed and coordinates bulk mailings
- Performs other related duties as assigned
Minimum Qualifications:
- Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience
- Successful general clerical experience of increasing responsibility
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff
- Experience with the organization and maintenance of electronic and manual files and records
- Experience with training and leading the work of others
- Experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials
- Experience with research and compiling data for, formatting, and preparing statistical, financial and other reports
- Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a customer service team
Physical Requirements:
Knowledge, Skills and Abilities:
- Knowledge of office organizational procedures, including workflow, current office equipment, supplies, file systems, and computer applications
- Skill in multi-tasking and workload prioritizing under deadline pressure, using independent judgment for decision-making
- Skill in use of Microsoft Office Suite and web-based content management systems
- Skill in respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in oral communication, including public speaking
- Skill in written communication
- Skill in organizing data, setting up, tracking and maintaining data in electronic and manual files
- Ability to coordinate, anticipate, and resolve workload issues and problems
- Ability to work effectively as part of a customer service team
Preferred Qualifications:
Benefits:
Open Date: 05/09/2025
First Review Date: 06/10/2025
Close Date:
Open Until Filled: Yes
Special Instructions Summary:
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: [email protected]
Web Page: https://smccd.edu/humanresources/
Conditions of Employment:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations:
Annual Security Report:
To apply, visit: https://jobs.smccd.edu/
jeid-c8964f02349a12489f76fc6ffc75da49
