Administrative Assistant – Dedman School of Law – (DED00000388)

Southern Methodist University

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position.

The Administrative Assistant position performs a wide variety of administrative tasks for several faculty members at the law school, including clerical support, publication support and editing work, travel planning, meeting set up logistics, scheduling, processing reimbursements, exam support, classroom support (attendance and seating charts), and other duties.

Essential Functions:

  • Provides clerical support including keyboarding, composing and editing letters and other documents, copying, scanning, creating and maintaining filing systems, responding to emails, and disseminating information.
  • Utilizes multiple technical applications including word processing, electronic calendar, email, and internet as needed by various members of the faculty (including research using the internet).
  • Prepares class attendance charts and creates photo seating charts; works with faculty and other staff to coordinate dissemination of and tracking of final exams, and provides information to students and faculty regarding final exams as directed; assists faculty with preparation of final exam and semester grades using excel.
  • Edits faculty articles for submission to various publications and otherwise prepares them for submission; mails reprints to faculty’s list of colleagues.
  • Arranges meetings and travel arrangements for conferences, seminars, symposiums and other events.
  • Covers time out of the office for other administrative assistants and provides overflow support to other administrative assistants as needed. Other duties, as assigned.
  • Coordinates travel reimbursement and other expense reimbursements.
Qualifications

Education and Experience:

A high school diploma, or equivalent is required for this position.

A minimum of one (1) year of office administration or support experience is required

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.  

Candidate is expected to have proficiency in grammar and writing.  Ability to maintain paper and electronic files is a must.  The candidate should have the ability to work independently and anticpate issues, but also be under the supervision of several faculty members as well as the Assistant Dean for Administration.

Software requirements: high level competency with Microsoft Office Suite (Word, Excel, PowerPoint).

Physical and Environmental Demands:

  • Sit for long periods of time
  • Bend, Stand, Handle Objects (dexterity)
  • Reach above shoulders
  • Push/Pull, Carry/Lift up to 25 lbs

Deadline to Apply:

June 21, 2024

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU’s retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn’t just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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