Req #: 227217
Department: DEPARTMENT OF MEDICINE: GASTROENTEROLOGY
Job Location: Seattle Campus
Posting Date: 10/02/2023
Closing Info: Open Until Filled
Salary: $12,083 – $14,167 per month
Shift: First Shift
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Division of Gastroenterology in the Department of Medicine has an outstanding opportunity for a full-time Administrator.
The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Gastroenterology. The Administrator has the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the division. As the Chief Financial Officer of the division, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer, the Administrator is responsible for the overall operations, which includes support services, facilities, purchasing and inventory, information systems and security, compliance, medical education, grants management, human resources/academic affairs and marketing.
As the Division’s senior financial and administrative manager, the Administrator is responsible for developing and directing the long-range strategic business plan for the Division. This includes preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs. The Division’s clinical programs at UWMC (ML, ESC, NW), and HMC currently constitute a rapidly growing 26M professional billing enterprise. The Administrator is directly accountable to the Division Head and the Vice Chair of Finance and Administration of the Department of Medicine for the successful accomplishment of these tasks.
The Division of Gastroenterology in the Department of Medicine has 63 faculty, 33 staff and 15 fellows. Because of this continued growth, the Administrator must continually refine and develop a Divisional administrative structure that provides the necessary level of support services needed for the Division’s continued success. To that end, the Administrator oversees and supervises all staff and faculty HR activities for the division.
- Each faculty member has a portfolio of education, clinical, research, and/or administrative duties. The Administrator will be required to operationalize and manage faculty recruitment, onboarding, promotion, and eventual retirement.
- Staff HR management involves mentoring PIs in developing and managing their research teams and coaching on performance management and other human resources actions with supervisors across the division.
- Directly supervise a core staff team of 8-9 FTE.
The Administrator manages and monitors a Divisional budget that totals nearly $32 million. To successfully accomplish this, the Administrator:
- Supervises the fiscal management of financial resources (e.g., clinical revenue, state funds, medical education funds, grants and contracts, clinical trials, and gift accounts) for the Division, including financial planning, budgeting and accounting functions of the academic and the medical service units.
- Establishes the divisional financial management policies, coordinates the preparation of regular financial reporting which is provided to the Division Head and Leadership.
- Oversees the planning, budgeting and accounting functions for the Division operating budgets, medical programs, and grant and gift budgets, applying appropriate stewardship of available funding streams.
- Is responsible for oversight of all sponsored research administration and industry-sponsored clinical trials ($3M/year) and the team handling this scope of work. This oversight includes: preparation and post-award management of research grants and contracts for the Division faculty and fellows.
- Directs the process for the allocation of funding of faculty salaries.
SPACE AND FACILITIES ADMINISTRATION
The division has clinical, research and clinical trials activities occurring at six different sites. The efforts at these various sites combine to equal over 25,000 square feet of occupied space including medical center, on campus, and off campus in leased space.
Management of space includes oversight of remodeling projects including development of design, implementation, relocation and coordination of the project. Design and develop a functional space plan for the division, allocate space, and coordinate the support services necessary to ensure the operation of the division’s facilities.
The Administrator oversees divisional professional billing (25.5M/year) and the clinical revenue cycle in collaboration with UWP practice plans and medical centers’ executive leadership.
- Develop, review and monitor physician productivity reports. Evaluate and oversee preparation of reports for Division Head and Section Chiefs. Analyze and recommend action concerning clinical productivity and physician billing activities.
- Coordinate with Revenue Cycle Manager to assure billing information and coding is correct to provide appropriate reimbursement for physician and facility/technical services.
- Collaborate with Medical Directors to manage growth and facilitate expansion of medical services to meet patient demands.
- Partner with medical center administration and leadership to analyze and plan for necessary physician and APP staffing at multiple clinical sites. Serve as division representative in planning meetings for Spokane Liver Clinic, and build out of new GI suite at UWMC-Northwest Outpatient Center and future expansion opportunities.
- Develop and participate in fundraising initiatives to benefit the Division’s various missions.
- Responsible for developing Divisional marketing campaigns and materials.
- Oversee and champion diversity, equity and inclusion efforts within the divisions.
- Negotiate and coordinate with medical centers.
- Work collaboratively with staff to develop and manage capital equipment/assets plan to assure equipment within Division is updated appropriately, as technology needs change.
- Facilitate the development of education for faculty, residents, fellows and staff for compliance matters, to include HIPAA, the Corporate Integrity Agreement, information security, etc.
- Contribute to departmental initiatives and committees, ranging from staff development planning to clinical trial operations committees.
- Master’s Degree in Health Care Administration, Business or related field and 3 years’ experience in a healthcare environment and demonstrated success in the management of complex programs, activities or units.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Experience managing multi-functional teams
- Leadership, management, collaboration, organization assessment
- Demonstrated dedication to equity, diversity and inclusion.
- Financial analysis
- Strong oral/written communication
- Team building
This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines, including, but not limited to, external deadlines imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, University. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently at both the macro and micro level.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or email@example.com.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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Job: ADMINISTRATOR – Gastroenterology