Accounts Payable Technician (Temporary Position)
Ventura County Community College District
Salary: $25.25 Hourly
Job Type: Classified
Job Number: 2024-00012
Location: District Administrative Center (Camarillo CA), CA
Department: DAC/B&AS/Accounts Payable
Closing: 10/13/2024 11:59 PM Pacific
Description
This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.
WHAT YOU’LL DO
Under the general supervision of the Accounts Payable Supervisor, or higher level administrator, perform complex technical-clerical accounting duties involved in the preparation and maintenance of financial records and reports for accounts payable.
WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD’s three colleges – Moorpark College, Oxnard College, and Ventura College – offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.
We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
Representative Duties
Analyze, prioritize, and process incoming invoices which includes verifying vendor and purchase order information, matching packing slips and delivery confirmation, maintaining processed invoices, matching checks with invoices and auditing and maintaining required reports. E
Process District check requests which includes prioritizing incoming check requests, verifying account and vendor information, and maintaining required reports. E
Analyze travel advances and trip vouchers for completeness and accuracy in compliance with District policies; audit and verify relevant information and maintain accurate records. E
Research and resolve accounting issues associated with accounts payable transactions such as appropriate sales tax charges, purchase order or invoice discrepancies, vendor reconciliations and audits of documentation to adequately support payment. E
Coordinate with vendors to improve or streamline operations. E
Prepare, verify, and audit various expense claims in order to process for payment. E
Prepare accounting and statistical reports for submission to supervisors; prepare remittances and reports for various governmental agencies. E
Prepare and maintain a variety of financial logs, reports, and records. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
Perform related duties as assigned.
E = Essential duties
Minimum Qualifications
Education: An associate degree with a minimum of 12 units of accounting coursework.
Experience: Two years of accounts payable experience involving the preparation and maintenance of financial and accounting records. Additional qualifying experience may substitute for the required education on a year-for-year basis.
Supplemental Information
Details About the Temporary Position:
- Pay rate: $25.25/hour
- Duration of temporary assignment:
- Start date: Early November
- End date: End of January
- Monday through Friday
- 25-40 hrs/week (40 hours preferred)
- Position is in person at the District Administrative Center (761 East Daily Drive Suite 200 Camarillo, CA 93010) within the Business and Administrative Services Department.
Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received, as such this recruitment may close at any time. Please include ALL employment you wish to be considered in the Employment Experience section of the application and complete all fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4660921/accounts-payable-technician-temporary-position
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