Administrative Assistant (Temporary Assignment)
Ventura County Community College District
Salary: $26.65 Hourly
Job Type: Classified
Job Number: Provisional-074
Location: District Administrative Center (Camarillo CA), CA
Department: DAC/Economic Development
Closing: Continuous
Description
This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.
There is currently one temporary position located at the District Administrative Center in Camarillo, CA.
This pool will remain open until the temporary vacancy has been filled.
This pool may also be used to fill temporary vacancies at Moorpark College, Oxnard College, and Ventura College.
WHAT YOU’LL DO:
Under the general supervision of an assigned supervisor, perform a wide variety of administrative support and clerical duties to relieve an administrator of a variety of administrative details.
Representative Duties
Serve as liaison between assigned office and the general public, staff, and outside groups and agencies; provide general and specialized information and assistance that requires the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures as appropriate; refer callers and/or complaints to appropriate staff for assistance as needed and/or takes or recommends actions to resolve the complaint. E
Coordinate committee and staff meetings; take, transcribe, and distribute meeting minutes; prepare and assemble agenda materials. E
Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; prepare routine administrative reports. E
Compose a variety of documents and forms including reports, correspondence, memoranda, meeting agendas, legal documents, and other specialized materials from rough draft, dictation, modified standard formats, and brief verbal instructions. E
Develop and revise charts, graphs, flowcharts, worksheets, booklets, reports, informational materials, and forms using word processing software; post documents and information as appropriate. E
Manage the calendar of an administrator; keep the administrator informed of appointments, priorities, and deadlines through multiple channels and in a timely and efficient manner. E
Design and produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E
Proofread, verify, and review a variety of materials and reports for accuracy, and completeness; ensure materials are accurate and complete. E
Coordinate travel arrangements; type itineraries, request travel advances, compile expense reports, and process conference reimbursement and other requests. E
Receive, open, and distribute correspondence and email; identify and refer matters as appropriate. E
Assist in assembling and preparing the annual department budget and contracts; monitor expenditures against budget; prepare purchase requisitions and requests for payment. E
Monitor inventories of supplies and materials; prepare purchase requisitions and requests for payment. E
Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with multiple departments, the public, and outside agencies. E
Monitor and update the district website to ensure data and information presented is up-to-date and easy to comprehend. E
Establish and maintain complex, interrelated filing systems; maintain payroll and personnel records for staff. E
Provide training, work direction, and guidance to others as assigned. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
Perform related duties as assigned.
E = Essential duties
Minimum Qualifications
Any combination equivalent to:
Education: An associate degree, preferably with coursework in office technologies, business communication, or English.
Experience: Three years of clerical or administrative support experience.
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4779851/administrative-assistant-temporary-assignment
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