Program Services Coordinator (Part-time)
San Mateo County Community College District
Posting Number: 4C0450
Location: College of San Mateo
Department:
Position Number: 4C0450
Percentage of Full Time: 48%
FLSA: Non-Exempt (accrues overtime)
Months per Year: other
If other, please specify: This position is funded by the Asian American and Native American Pacific Islander Serving Institution (AANAPISI) Grant through September 12, 2026.
Min Salary: $38,096.64 (part-time annual)
Max Salary: $48,602.88 (part-time annual)
Position Type: Classified Positions
Who We Are:
The College and the District:
Who We Want:
The Position:
Duties and Responsibilities:
- Exchanges information with students, staff, other educational institutions, community and business representatives, vendors, governmental agencies and the general public regarding a variety of college programs, services, eligibility requirements, policies, timelines, required forms and other information
- Travels to various off-site locations to confer with high schools, community service organizations, governmental agencies, businesses and other entities, and to recruit students into a college program
- Makes presentations to small and large groups as a program and college representative
- Participates in planning and implementation meetings with college and outside groups and representatives
- Plans, conducts, and participates in tours, job fairs, and program services in conjunction with management, faculty and other staff
- Coordinates logistics and establishes timelines, required materials, online support services, facilities, publicity, and other program and event needs
- Plans joint events with other college departments and programs, and with outside business and community representatives
- Serves as liaison between student program participants and various instructional and student services departments
- Interprets language on student forms and printed information
- Refers students to community, business, governmental, and other resources
- Conducts follow-up to determine student needs and available program services
- Directs and coordinates the work of student assistants, test proctors, and other staff as assigned
- Assists students in determining existing job skills and the skill requirements of various career opportunities
- Coordinates the administration of career assessments and diagnostic surveys
- Meets with potential employers to identify current and future job placement opportunities, and to develop and modify jobs to provide suitable employment for students and other program participants
- Coordinates introductions and follow-up for student job placements
- Refers students to career and other counselors, instructional programs and to other college offices as appropriate
- Researches and compiles statistical, narrative, financial, demographic and other data for regular and special reports to track program participation, recruitment effectiveness, student follow-up, retention and transfer rates, program evaluation criteria, career resources and job availability, employer profiles, and other information
- Enters, modifies, and retrieves online data
- Uses a variety of software to compose, format and prepare correspondence, memoranda, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials
- Sets up and maintains confidential and other files
- Plans and coordinates lay-out, graphics, photography and other artwork, editing, printing, multimedia enhancements, web page information, distribution and other services in conjunction with other staff, students and/or vendors as appropriate
- Performs other related duties as assigned
Minimum Qualifications:
- Bachelor’s degree in business administration, sociology, human resources, or a closely related field OR an equivalent combination of education and experience
- Successful experience of increasing responsibility in an education, social services, human resources or related area
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Experience with program planning, implementation and evaluation
- Experience with training and leading the work of others
- Experience with research, formatting, assessment and preparation of data for reports and other materials
- Experience with the use of a variety of computer software to track and monitor data
- Demonstrated skills in oral and written communication, including public speaking
- Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a team
Physical Requirements:
Knowledge, Skills and Abilities:
- Knowledge of specific program and related college services available to students and other potential participants
- Knowledge of applicable and available community, business, governmental, and educational resources
- Skill in oral communication, including public speaking
- Skill in written communication
- Skill in short- and long-range program and event planning, program and event implementation, coordination, and evaluation
- Skill in interviewing, assessment, and evaluation
- Skill in sensitive, respectful and effective communication with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in establishing and maintaining effective and efficient working relationships
- Skill in research, compiling, and formatting a variety of data for reports
- Skill in the use of Microsoft Office Suite and web-based content management systems
- Ability to work effectively as part of a customer service team
Preferred Qualifications:
Benefits:
Open Date: 11/08/2024
First Review Date: 12/10/2024
Close Date:
Open Until Filled: Yes
Special Instructions Summary:
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations:
Annual Security Report:
To apply, visit: https://jobs.smccd.edu/
jeid-18483a02997dd042a31a9db41cdb6257
