Administrative Coordinator
Brown University
To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/300-Richmond-Street/Administrative-Coordinator_REQ198802
Job Description:
The BMFA Administrative Coordinator provides administrative support for various faculty-focused, programs and projects. The position prepares and monitors the documentation required for faculty appointments, reappointments, terminations, and other related faculty actions, is responsible for coordinating the workflow required for review and approval and generates appointment and promotion certificates. The Administrative Coordinator responds to faculty appointment verification requests from outside investigators and troubleshoots with computer information systems and ID management for software and library access for clinical department faculty and maintains sponsored IDs. The Administrative Coordinator assists with special event planning and management, including space reservations catering requests, guest list management, and all other responsibilities involved in hosting BMFA events. The incumbent is responsible for maintaining departmental supplies and inventory.
The position serves as a critical point of contact for the office and proactively triages incoming communications. The incumbent coordinates various administrative functions, monitors critical phases of important timelines, and is relied upon to research, analyze, and communicate effectively in support of the work of the Deans and other senior staff within the office. The Administrative Coordinator regularly deals with complex planning of highly sensitive and confidential matters, which requires tact and good judgment.
QUALIFICATIONS
Education and Experience
- Associate’s degree plus 2-3 years’ experience in administrative support, preferably in higher education or hospital administration, or an equivalent combination of education and experience.
Job Competencies
- Possesses a willingness and ability to support a diverse and inclusive campus community
- Strong organizational, time-management and interpersonal skills
- Strong oral and written communication skills, attention to detail and strong proofreading skills
- Computer proficiency and interest in maintaining and improving understanding. Knowledge of and proficiency in Microsoft Office suite (Word, Excel) required. Familiarity with Google Forms, Google Docs and Workday is a plus
- General comfort and adaptability to software and digital systems.
Criminal background and education check required.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2024-12-03
Job Posting Title:
Administrative Coordinator
Department:
BioMed Academic Affairs
Grade:
Grade 7
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
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