Job Description:
This position is responsible for managing 175-200 events per year in a busy Music Department in consultation with Music faculty and staff, the Brown Arts Institute (BAI), University offices, students, vendors, and community members. The department relies on the Events Coordinator for the integration and execution of logistical, administrative, and artistic requirements of our events, along with the management of resources, including the departmental schedule of events. The job includes managing guest visits, including performers and international visitors, and being responsible for scheduling all music space, securing reservations and resources in Brown Arts Institute and other university spaces, and providing practice room access to the university community. A critical component of this position is the supervision of student production assistants and online ticketing and cash handling for events.
Education and Experience:
- Bachelor’s Degree with 1-2 years of relevant experience or equivalent combination of education and experience.
- A degree or certificate in event planning/hospitality is preferred.
- Experience in events and/or performing arts environments preferred.
- Superior interpersonal and organizational skills, along with a keen attention to detail.
- Experience with or ability to learn Gmail, Google Drive, Calendar, Zoom, 25Live, AudienceView, and Workday.
- Demonstrated ability to coordinate events or proven organizational skills successfully.
- Ability to manage competing priorities and meet deadlines.
- Willingness to interpret immigration laws and visas pertaining to foreign visitor payments.
- Collaboration skills to withstand a constantly changing University landscape of procedures, software, and personnel.
- Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.
Why Brown?
Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.
Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2024-07-10
Job Posting Title:
Events Coordinator
Department:
Department of Music
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
