Graduate and Postdoc Program Coordinator

Brown University

Job Description:

This position is responsible for coordinating and managing all administrative, organizational and financial coordination aspects of the Ecology, Evolution and Organismal Biology (EEOB) graduate program as well as oversees all administrative work with EEOB’s postdoctoral research/non-faculty appointments. The incumbent serves in a critical administrative role by working with the Director/s of Graduate Studies, EEOB faculty, Department Manager, Graduate School, Registrar, Postdoctoral office and Office of International Students and Scholars. This position also maintains all centralized and statistical source files and databases on students, postdocs and serves as the primary point of contact for internal and external program constituencies. Maintains the EEOB internal/external website, Twitter account, manages all recruitment activities, manages admissions process, manages all administrative systems and records, and provides overall support for the department.


Education and Experience

• Required: Bachelor’s Degree with 1-2 years of administrative support experience (preferably in an academic environment) or equivalent combination of education/experience.
• Experience in student services is preferred.
• Proficient with Microsoft Office, FileMaker Pro, Adobe Acrobat Pro, Photoshop, web-based tools, and Gmail.
• Strong office skills including writing, correspondences, protocols and electronic filing skills.
• Strong accounting/budget/financial skills, specifically with accounts payable, accounts receivable, analysis, reporting, reconciling and journal entries.
• Some understanding of Visa processing would be helpful.

Job Competencies

• Strong organizational, administrative and time management skills.
• Goal focused with the ability to meet deadlines.
• Excellent oral and written communication skills.
• Ability to work with a diverse population.
• Ability to prioritize multiple tasks, shift focus when interrupted and remain calm under pressure in a deadline-oriented environment.
• Ability to work both collaboratively and independently.
• Excellent customer service skills.
• Ability to maintain sensitive confidential information.
• Willingness to use new technology and have the interest to continue learning.
• Participate in all related position trainings and keep up to date with policy changes.
• Possesses a willingness and ability to support a diverse and inclusive campus community.

Education and criminal background check required.

Recruiting Start Date:

Job Posting Title:
Graduate and Postdoc Program Coordinator

Department of Ecology, Evolution, and Organismal Biology

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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