Program Coordinator I & II
Ventura County Community College District
Salary: See Position Description
Job Type: Classified
Job Number: 2024-00121
Location: Districtwide (Ventura County CA), CA
Department: Districtwide
Closing: 6/13/2024 11:59 PM Pacific
Description
WHAT YOU’LL DO
As a Program Coordinator I or II, under the general direction of an assigned administrator, you will coordinate and evaluate a broad set of activities pertaining to a program or grant.
Distinguishing Characteristics
A Program Coordinator I performs work that is more limited in scope and complexity, and subject to closer supervision and review, than work performed by a Program Coordinator II
A Program Coordinator II performs responsible and complex professional……. In addition, a Program Coordinator II may provide technical direction to lower-level professional and clerical staff relative to the aforementioned functions.
The current vacancy for Program Coordinator I is a full-time position (12 mos/year, 40 hrs/week) located Oxnard College. The current vacancy for Program Coordinator II is a full-time supervisory position (12 mos/year, 40 hrs/week) located Ventura College.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill District-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.
Salary Information
Program Coordinator I: $74,520 – $102,732 Annually
Program Coordinator II: $77,976 – $108,312 Annually
WHERE YOU’LL WORK
Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura – so close to the ocean that there is a clear view of the Channel Islands from several spots on campus. More information can be found on the Ventura College website.
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College can be found here: Oxnard College
WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD’s three colleges – Moorpark College, Oxnard College, and Ventura College – offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.
We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.
New and current employees may be eligible for advanced step placement as outlined in Section 290 – SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).
Representative Duties
Program Coordinator I or II
Coordinate program activities to ensure that the program’s goals, objectives, and timelines are met and in alignment with the District’s and program’s priorities, objectives, policies, and standards. E
Monitor the program budget and make recommendations regarding the allocation of resources and expenditure of funds. E
Coordinate the collection and analysis of data; participate in the preparation and submission of fiscal reports, program plans, progress reports, and other narrative and statistical reports as required and in accordance with District and external-agency requirements. E
Communicate the objectives, progress, and outcomes of the program initiatives to faculty, staff, students, administrators, university and high school partners, and/or the community; maintain open and regular communications with all project stakeholders. E
Establish regional collaborative relationships and partnerships with business entities, community organizations, and local educational agencies. E
Research and identify grants and other funding opportunities; write, edit, review, monitor and/or evaluate grant proposals/applications. E
Develop and implement an effective system of evaluation for the program and its activities. E
Develop and deliver presentations to various audiences. E
Serve as a district representative on various committees associated with the program. E
Integrate best practices of the project into institutional operation by the end of the program. E
Provide guidance and technical direction to project personnel. E
Perform other duties as assigned.
Program Coordinator II (Only)
May provide work direction to lower-level staff.
E = Essential duties
Minimum Qualifications
The minimum qualifications for each job classification are listed below. In order to be considered for the job classification for which you are applying, your application materials must clearly show how you meet the criteria labeled 1 or 2 for either the Program Coordinator I or Program Coordinator II.
Program Coordinator I (only)
1) A bachelor’s degree from a recognized college or university AND two years of experience coordinating grants, projects, or programs of comparable complexity to the administrative assignment.
OR
2) A graduate degree from a recognized college or university AND one year of experience coordinating grants, projects, or programs of comparable complexity to the administrative assignment.
Program Coordinator II
1) A bachelor’s degree from a recognized college or university AND two years of experience coordinating grants, projects, or programs of comparable complexity to the administrative assignment.
OR
2) A graduate degree from a recognized college or university AND one year of experience coordinating grants, projects, or programs of comparable complexity to the administrative assignment
Experience supervising or providing work direction to staff is preferred.
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.
The examination process may consist of any of the following components:
A) Training and Experience Evaluation = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
TRAINING AND EXPERIENCE (T&E) EVALUATION:
A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.
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The candidates with the highest passing scores on the T&E will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, July 1, 2024 – Tuesday, July 9, 2024
Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
Zoom
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.
ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran’s credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4522012/program-coordinator-i-ii
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