Senior Administrative Assistant (Temporary Assignment)
Ventura County Community College District
Salary: $30.52 Hourly
Job Type: Classified
Job Number: Provisional-072
Location: Oxnard College (Oxnard CA), CA
Department: OC – Academic Affairs
Closing: Continuous
Description
This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.
There is currently one temporary position located at Oxnard College in the Academic Affairs department.
This pool will remain open until the temporary vacancy has been filled.
This pool may also be used to fill temporary vacancies at the District Administrative Center (located in Camarillo), Moorpark College, and Ventura College.
WHAT YOU’LL DO:
Under the direction of an assigned supervisor, perform a wide variety of complex administrative and secretarial support duties requiring considerable independence and discretion to relieve an administrator of a variety of administrative details.
Representative Duties
Gather and synthesize a variety of statistical and financial data; prepare routine and non-routine administrative reports that require the analysis and interpretation of data; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. E
Create, organize, update, and maintain computer-based tracking systems such as databases and statistical spreadsheets used to track, maintain, and present data. E
Plan and organize work activities; recommend improvements to work flow, procedures, and the use of equipment and forms; implement improvements as approved; develop, revise, and maintain standardized and master documents. E
Coordinate and oversee complex and large special events; monitor event budgets and timelines. E
Arrange and coordinate meetings for boards, commissions, and outside agencies; prepare and distribute agenda packets and correspondence; attend meetings and take, transcribe, and ensure proper distribution of minutes and verbatim transcripts. E
Serve as liaison between assigned office and the general public, staff, and outside groups and agencies; provide general and specialized information and assistance that requires the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures; independently resolve complaints; explain programs, policies, and activities related to specific program area of assignment. E
Manage the calendar of an administrator with an exceptional level of detail while anticipating needs and preferences of the assigned administrator; keep the administrator informed of appointments, priorities, and deadlines through multiple channels and in a timely and efficient manner. E
Proofread, verify, and review a variety of material and reports for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials are accurate and complete. E
Compose a variety of documents and forms including reports, correspondence, memoranda, meeting agendas, legal documents, and other specialized materials from rough draft, dictation, modified standard formats, and brief verbal instructions. E
Design and produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E
Coordinate travel arrangements; type itineraries, request travel advances, compile expense reports, and process conference reimbursement and other requests. E
Receive, open, and distribute correspondence and email; identify and refer matters in order of priority; independently resolve issues of a less complex nature. E
Assist in assembling and preparing the annual department budget and contracts; monitor expenditures against budget; prepare purchase requisitions and requests for payment. E
Monitor inventories of supplies and materials; prepare purchase requisitions and requests for payment. E
Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with multiple departments, the public, and outside agencies. E
Monitor and update the district website to ensure data and information presented is up-to-date and easy to comprehend. E
Provide training, work direction, and guidance to others as assigned. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.E
Perform related duties as assigned.
E = Essential duties
Minimum Qualifications
Any combination equivalent to:
Education:
A bachelor’s degree from a recognized college or university
Experience:
Two years of administrative support experience
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4733743/senior-administrative-assistant-temporary-assignment
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