Finance and Admin Coordinator

Brown University

Job Description:

The Financial and Administrative Coordinator will primarily function to handle both the financial transactions and provide administrative support to the Ruth J. Simmons Center for the Study of Slavery & Justice (Simmons Center). The position will be responsible for processing supplier invoices, expense reports, purchase orders, guest speaker agreements, and General Services Agreements. This position will maintain current knowledge of, interpreting, and applying applicable University policies. The Financial and Administrative Coordinator will have a solid working knowledge of working with charts of accounts and procedures and protocols related to transaction coding and approval.

This position will be responsible for providing day-to-day administrative services in support of the department’s operational needs. Responsibilities and tasks include distributing mail and packages, monitoring the main phone line, ordering office supplies, greeting visitors, managing the conference room calendars, assisting faculty and visitors with travel plans and expense reimbursement, and assisting faculty and researchers with shipping needs.

The incumbent must be customer-focused and responsive to requests as they arise. The Financial and Administrative Coordinator will help coordinate logistics for major initiatives and should have a sufficient understanding of the Simmons Center’s programs, services, processes, and resources required to manage day-to-day operations and to play a role in assisting the leadership team with short and long-term planning. This position will serve as a backup, when needed, to support the Simmons Center’s Director and the Center’s events during the Events Coordinator’s absence.

Education and Experience

  • Associate’s degree and 2-3 years of related experience or equivalent combination of skills and experience.
  • Experience in an academic setting preferred.
  • Excellent communication skills, both verbal and written.
  • Strong analytical, problem-solving, and organizational skills.
  • Must be customer service focused on internal and external customers.
  • Able to work in a team environment and independently when needed.
  • Ability to problem-solve and troubleshoot issues when appropriate.
  • Ability to manage multiple tasks and priorities in a fast-paced, multi-faceted work environment.
  • Proficient in software including Google Suite (Google Docs and spreadsheets), Microsoft (Word and Excel), Adobe Acrobat, and Zoom. Experience with Banner and Workday (or similar platforms) is a plus.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Why Brown?
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

Recruiting Start Date:
2024-02-27

Job Posting Title:
Finance and Admin Coordinator

Department:
Ruth J. Simmons Center for the Study of Slavery and Justice

Grade:
Grade 7

Worker Type:
Employee

Worker Sub-Type:
Regular

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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